Count pages and sets

Separate the number of pages in the original from the number of copies required. “Twenty copies” could mean twenty copies of one sheet or twenty complete sets of a long document. Give both numbers.

For example, a 40-page document printed as 25 complete sets contains 1,000 printed page faces. If every set is double-sided with no added blanks or covers, it uses 20 sheets per set, or 500 sheets. This calculation helps describe the order; ask the shop how it prices printed sides, sheets and finishing.

Prepare a clean original

For a digital job, send a final PDF with pages in order. Check that scans are upright, readable and complete, including the page edges. For paper originals, separate unrelated sheets and mark any pages that should be left out without obscuring the content to be copied.

If several files make one pack, provide their order explicitly. Name them clearly and explain whether each file should start on a new sheet. Different file sequences can produce different blank-page and double-sided arrangements.

Specify the finish

  • A4 or A3 paper, and portrait or landscape layout.
  • Black-and-white throughout, colour throughout, or a specific colour page list.
  • Single-sided or double-sided printing.
  • Collated sets, meaning each complete document in page order.
  • Stapling, loose sheets or a chosen binding type.
  • The number of separately labelled packs, if needed.

When a chart uses colour to explain categories, check whether it still makes sense in black and white. Patterns or written labels can be easier to distinguish than similar grey tones.

Check one complete set

Inspect a sample for page order, missing content, small text and the orientation of reverse sides. Check the beginning and end of each file in a combined pack. If the work is bound, inspect the inside margin too.

Keep the approved version clear. Sending a revised file after printing starts may require a new run, so make corrections before approving the remaining copies.

Arrange collection

Tell the shop when the material will be used and when you need to collect it. Ask for a quote that includes printing, covers and finishing. Confirm the agreed quantity and completion time; neither the price nor turnaround can be inferred from page count alone.

For bulk photocopying at Thrissur Copier Service in Rose Nagar, Sreekaryam, call 70127 08012. Our paper size guide can help you describe the layout, and the binding guide explains finishing options.